Event Coordinator

Job Description

Job Description

Event Coordinator

Coconut Creek, FL 33066

Description

Job Title: Event Coordinator
Location: Coconut Creek, FL 33066
Schedule: Monday–Friday, 8:30 AM–5:00 PM. Some early morning, evening, and weekend hours are occasionally required.
Work Arrangement: In-office four days per week and one possible remote day per week, depending on business needs and event schedules.
Position Type: Full-time
Reports To: Events Manager
Department: Operations
Compensation: Based on the approved compensation range

Why Join Junior Achievement of South Florida?

Junior Achievement of South Florida (JA) empowers young people with the knowledge, skills, and confidence to navigate their futures, drive our economy, and lead our community. We are looking for individuals who are passionate about our mission and excited to be part of our innovative and energetic culture.

JA provides real-world training in financial literacy, including budgeting, spending, investing, and the use of credit; offers cutting-edge skill-building opportunities that enable young people to explore meaningful, productive careers; teaches students how to start businesses; and introduces entrepreneurial values that strengthen workplaces. Through educational programs, community partnerships, and engaging events, JA helps prepare young people for success.

As part of our team, you will help create memorable experiences that support our fundraising initiatives, strengthen community relationships, and advance our mission of preparing young people for their futures.

For more information about Junior Achievement of South Florida, visit www.JASouthFlorida.org. Follow JA on social media @jasouthflorida.

What We Offer:

• Work Environment – Be part of an innovative, energetic, and mission-driven culture.
• Growth Opportunities – Gain experience coordinating events, supporting fundraising initiatives, and collaborating with a dedicated team.
• Meaningful Impact – Contribute to programs and events that help young people build the skills and confidence they need to succeed.

Position Summary:

The Event Coordinator will support the planning, coordination, and execution of fundraising events, educational programs, and JA World facility rental events. Reporting to the Events Manager, this position works closely with JA staff, volunteers, vendors, donors, sponsors, and facility rental clients to ensure events are organized, engaging, and successfully executed.

The ideal candidate is highly organized, proactive, and detail-oriented, with strong communication and customer service skills. This individual should be comfortable managing multiple priorities, coordinating logistics, maintaining accurate records, and resolving challenges in a fast-paced environment. Flexibility to work occasional early mornings, evenings, and weekends is required based on event schedules.

Your broad responsibilities will include:

• Collaborate with the Events Director and Events Manager to implement the annual event plan and ensure events support fundraising, awareness, networking, educational, and organizational goals.
• Assist in developing new events and enhancing existing events to improve engagement and the overall attendee experience.
• Coordinate event logistics, including themes, marketing materials, décor, entertainment, food and beverage, guest activities, supplies, and schedules.
• Coordinate staff assignments and recruit, train, and guide volunteers supporting event activities.
• Track event revenue, including sponsorships, ticket sales, and auction proceeds, as well as event-related expenses.
• Assist in identifying and soliciting potential event sponsors.
• Solicit, collect, organize, and manage auction items; maintain online auction platforms; prepare item descriptions and certificates; coordinate displays; and assist with auction checkout and post-event reconciliation.
• Manage guest lists, seating charts, name tags, registration records, and other event materials.
• Ensure guest, donor, and sponsor information is accurately documented in the organization's customer relationship management (CRM) system.
• Coordinate with vendors to confirm contracts, schedules, deliveries, and event requirements while ensuring compliance with JA World building regulations and safety guidelines.
• Communicate with facility rental clients, collect required documentation, greet clients upon arrival, troubleshoot issues, and coordinate internal food and beverage services.
• Serve as the on-site liaison for external facility rental events, coordinating with clients and internal teams to support successful event execution.
• Collect, verify, organize, and retain certificates of insurance and other required event documentation.
• Collaborate with the Marketing team to coordinate event promotion before, during, and after each event.
• Work with the Development team to ensure sponsors receive appropriate recognition and agreed-upon benefits.
• Participate in post-event debriefings, document feedback, and recommend improvements for future events.
• Maintain accurate and confidential records related to event activities, donations, payments, and expenses.
• Perform other related duties as assigned.

Skills & Attributes to Be Successful in This Role:

• One to three years of relevant experience in event coordination, administrative support, hospitality, fundraising support, or a related field is preferred.
• Experience coordinating event or facility logistics and providing service to donors, guests, clients, volunteers, or vendors is preferred.
• Experience with fundraising auctions, event registration systems, donor databases, or nonprofit events is a plus.
• Proficiency in Microsoft 365 applications, including Word, Excel, PowerPoint, and Outlook.
• Familiarity with CRM systems, such as Microsoft Dynamics 365, or similar platforms.
• Strong organizational, time-management, and administrative skills, with exceptional attention to detail.
• Ability to maintain event checklists, track deadlines, organize supplies and materials, and coordinate multiple events and competing priorities.
• Excellent written and verbal communication, proofreading, interpersonal, and customer service skills.
• Strong problem-solving skills and the ability to remain calm, professional, and resourceful when addressing unexpected event-day challenges.
• Ability to work independently and collaboratively, take initiative, adapt to changing priorities, and follow through on commitments.
• Ability to maintain accurate records, handle donor, guest, and payment information confidentially, and follow established financial and administrative procedures.
• Ability to learn and use event registration, online auction, donor database, and other organization-specific platforms.
• Flexibility to work occasional early mornings, evenings, and weekends as required by event schedules.

Relevant volunteer experience and transferable skills will also be considered. Training on organization-specific systems, platforms, and procedures will be provided.

Along with the above, we would also expect you to:

• Demonstrate a genuine passion for Junior Achievement's mission and commitment to our organizational values.
• Commit to Growth: Embrace continuous learning and professional development.
• Deliver the Wow: Strive to exceed expectations and create memorable experiences for guests, clients, and colleagues.
• Be Bold, Innovative, and Creative: Bring fresh ideas and creative solutions to event planning and execution.
• Do It with Passion: Approach responsibilities and challenges with enthusiasm and dedication.
• Own Your Actions: Take responsibility for decisions, commitments, and outcomes.
• Build Awesome Relationships: Develop positive, collaborative relationships with colleagues, volunteers, vendors, clients, and community partners.
• Bring Fun & Energy: Contribute positivity, enthusiasm, and energy to the workplace and event experiences.
• Celebrate Uniqueness: Value diverse perspectives, backgrounds, and contributions while fostering an inclusive environment.
• Drive and Embrace Change: Adapt to evolving priorities and seek opportunities to improve processes and events.
• Be True, Be You: Demonstrate authenticity, integrity, and professionalism in all interactions.

Physical Requirements:

• Ability to remain in a stationary position for periods of time and walk throughout program and event spaces.
• Ability to occasionally reach, bend, lift, or climb while supporting organizational activities.
• Ability to lift and carry event supplies, equipment, and materials weighing up to 25 pounds during event setup, execution, and breakdown.

Important Information:

Junior Achievement of South Florida participates in the federal government's E-Verify program, which confirms employment authorization of newly hired employees and certain existing employees through an electronic database maintained by the Social Security Administration and the Department of Homeland Security. For new hires, the E-Verify process is completed in conjunction with Form I-9, Employment Eligibility Verification, on or before the first day of work. E-Verify is not used to prescreen candidates. For up-to-date information, visit www.uscis.gov and select E-Verify.

An Equal Opportunity Employer

Junior Achievement of South Florida does not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by applicable law or regulation. All qualified applicants will receive equal consideration, and employment decisions will be based on job-related qualifications and factors.

Apply Today!

If you are passionate about event coordination, enjoy bringing people together, and want to contribute to an organization that makes a meaningful difference in the lives of young people, we would love to hear from you. Apply today to join Junior Achievement of South Florida!