Marketing Operations Assistant
Job Description
Job Description
This position is employed exclusively by Chubby Media. No employment relationship is established with any other affiliated or sister company.
About Chubby Media
Chubby Media is the in-house marketing division of Chubby Group, a multi-brand restaurant group that includes The X Pot, NIKU X, Chubby Cattle, Chubby Skewers, Wagyu Factory, and other high-end dining concepts. Our team handles creative strategy, content production, influencer collaborations, and brand storytelling across all Chubby Group locations in the U.S. and globally.
Position Overview
We are seeking an HR Marketing Operational Assistant who is detail-oriented, reliable, and a clear thinker. In this role, you will support the Chief Marketing Officer (CMO) with data management, financial documentation, administrative coordination, and day-to-day operations, including assisting with recruiting. This is a great opportunity for someone who learns fast and takes ownership.
Employment Details
- Hiring Entity: Chubby Media
- Work Location: Hybrid
- Employment Type: Full-Time/Part-Time
- Pay Rate: $20–$25 per hour (based on experience and qualifications), subject to applicable federal, state, and local tax withholding. May transition to an annual salary based on performance and role needs.
- Benefit Eligibility: Yes
- Start Date: Upon onboarding completion. All required pre-employment notices and documents will be provided at or before the start date, as required by law.
Key Responsibilities
- Organize, verify, and update business data, maintain spreadsheets, and prepare basic summary reports.
- Organize invoices, receipts, and reimbursement documents, verify amounts and payment details, and follow up on approvals and payments.
- Support the accounting team with basic bookkeeping documentation, expense categorization, and reconciliations.
- Schedule meetings, manage calendars, take meeting notes, and follow up on action items.
- Assist the recruiting lead with scheduling interviews, communicating with candidates, and maintaining recruiting records.
- Coordinate internal information and documents, and complete administrative and operational tasks assigned by the CMO.
Qualifications
- Open to all majors. We value practical ability, quick learning, and a strong sense of responsibility.
- Clear thinker and quick on your feet, able to understand the purpose behind tasks and proactively flag issues.
- Strong with numbers and detail-oriented, able to accurately verify data, amounts, and documents.
- Proficient in Excel or Google Sheets for basic data organization, filtering, and summaries.
- Strong communication and time management skills, with the ability to juggle multiple tasks and follow through.
- High level of discretion with business data, financial information, and leadership matters.
Preferred Skills
- Experience as an administrative assistant, executive assistant, in basic accounting, or in data support is preferred.
- Strong communication skills in English and Mandarin are a plus.
Why Join Us
- Growth Path: Opportunity to move to an annual salary based on performance.
- Direct Exposure: Work closely with the CMO and see how marketing for a multi-brand restaurant group runs.
- Dynamic Growth: Join one of the fastest-growing hospitality groups in the U.S.
Compliance Statement
Chubby Media is an Equal Opportunity Employer. We comply with all federal, state, and local laws regarding non-discrimination (including but not limited to race, color, religion, sex, gender identity, sexual orientation, marital status, national origin, age, disability, protected veteran status, and any other protected category under applicable law), wage and hour regulations, fair scheduling, and worker rights. For positions in California, we also comply with the California Fair Employment and Housing Act.
Applicants may request reasonable accommodations under the ADA or applicable state law during the hiring or employment process. For more information, please contact our HR department. This job description is intended to describe the general nature of the work and is not a comprehensive list of responsibilities, duties, or conditions. Employment is at-will and may be terminated at any time by either party, with or without cause or notice, unless otherwise agreed in writing and as permitted by applicable law. Nothing in this job description should be construed as creating a contract of employment.
To Apply
Please submit your resume or visit us at chubbygroup.com to fill out an application. Only candidates who meet our minimum requirements will be contacted for interviews.