Wedding Planning Administrative Coordinator (Contract, Remote/On-Site)

Published: 6/14/2022

Job Description

About The Role

Blue Lotus Insights (BLI) is seeking a friendly, personable experienced Administrative Assistant / Coordinator to join the team. Someone who thrives in a fast-paced, dynamic environment and loves to work with other event professionals (and newly engaged couples) in an exciting industry.

The Admin Assistant / Coordinator will have 1-3 years of experience and be able to work within tight deadlines and will be responsible for administrative roles in planning, coordination, and design of events for our lead event planners at BLI, our Founder, and some clients. You will be working with regularly via online/remote video, calls, as well as using Slack and Google products.

The office part of the job is primarily remote/off site however there will be on-site work at the venues where our events are held (around Southern California) so you should be available on those specific weekends or weekdays.

We’re looking for a highly ambitious, creative thinker ready to work in a high paced, sometimes stressful, but often 'high-satisfaction' industry. We thrive on being one of the best Wedding Planning / Event Planning companies in Southern California and we invite you to first take a moment to learn about our company and then apply to join our team.

Responsibilities

Organize and help create: Event details for multiple clients such as proposals, scheduling, client/vendor/venue communication, transportation, layouts, logistics and much more.
Prompt, timely and detailed execution: Managing team tasks and giving prompt responses. Ability to work closely and collaborative with Founder and team members to assist on organizational needs for multiple projects (as well as to perform within tight deadlines with little supervision when needed).
Ability to think on your feet: Ability to Multi-task, prioritize, and strive to find solutions when challenges arise during each phase of the planning process. Friendly, flexible, self-starting and ready adapt to fast-moving, agile team.

Requires:

Administrative Skills and Proficiency preferred in applications such as Slack, G-suite, Scheduling, Aisle Planner, Canva, etc.

Ability to manage time, meet deadlines and communicate issues in a timely manner.

Excellent verbal and written communication skills, E-mail and client etiquette, and attention to detail.

Design/Graphic Design skills a PLUS, Social Media Skills (IG, TikTok, Pinterest) a PLUS.

Contract Rate: Our rates are very competitive as this is a contract position with semi-regular but flexible hours. You will get a flat daily rate equivalent to approximately $20 - $22/hour D.O.E. Mileage is reimbursable upon request. Please include any additional Pay Requirements if necessary.

Job Type: Contract

Application Question(s):

We ask you to please visit our website and take a moment to learn a bit about our company. Then let us know in a few short sentences why you think you would be the right fit for this job in your cover letter or email. All applicants that take the time to do this "Specific Ask" will be noted in the final applicant pool!

The office work is often remote, however some on-site work at the venues where we hold events will be needed and this often falls on the weekends (when weddings occur). You will need availability, a reliable car, current insurance and a driver's license. Reimbursement for mileage is available.

\nCompany Description

BLI plans high-end South Asian weddings across SoCal & beyond. A minority female-owned team committed to a friendly, diverse workspace.

Company Description

BLI plans high-end South Asian weddings across SoCal & beyond. A minority female-owned team committed to a friendly, diverse workspace.