Office Assistant (Part-Time)

Published: 6/14/2022

Job Description

Job Description:

The Office Assistant helps keep Boston Globe Media Partners’ day-to-day office operations running smoothly and creates a welcoming, professional experience for employees, visitors, and vendors. Working with the Building Operations Manager and Office Manager, this role provides front-desk, facilities, mail, supply, scheduling, and general administrative support. Success in this position requires a strong service orientation, attention to detail, flexibility, and the ability to manage multiple priorities with professionalism and integrity in an efficient manner.

This is a part-time, in-person position scheduled for Tuesday, Wednesday, and Thursday from 7:30 a.m. to 4:00 p.m. The role requires standing and walking for portions of the day, lifting packages weighing up to 30 pounds, and assisting with moving office items as needed.

Responsibilities:

Staff reception in providing a welcoming, professional first point of contact for employees, visitors, vendors, and delivery personnel.
Conduct various administrative tasks at the reception desk including answering phones and displaying the daily newspapers.
Register external guests and coordinate access through the main lobby, parking garage, and freight elevator using the property management system Proxyclick.
Accept, sort, and distribute incoming mail and deliveries; process outgoing USPS, FedEx, and UPS shipments.
Track and restock supply rooms, copy rooms, kitchens, and other shared office areas.
Assist with ordering office and kitchen supplies and maintaining organized stock areas.
Place and follow up on service requests using Prism the property management system.
Assist as needed in booking conference rooms and coordinating space for staff meetings, internal events, and other office needs.
Follow workplace safety and security procedures and promptly escalate facility or access issues.

Qualifications:

High school diploma required; bachelor’s degree preferred.
At least two years of relevant administrative, reception, or customer service experience preferred.
Strong organizational skills and demonstrated ability to prioritize work and coordinate multiple tasks at one time.
Professional, service-oriented demeanor and the ability to remain calm under pressure.
Strong attention to detail, accuracy, and ownership of assigned work.
Flexibility and the ability to adapt to different people, priorities, and assignments.
Strong interpersonal, written communication, and time-management skills.
Ability to work independently while collaborating effectively with colleagues across departments.
Working knowledge of Google Workspace, including Gmail and Google Calendar; Microsoft Office, including Excel, Word, and PowerPoint; and Adobe Acrobat.
A willingness to adapt and be audience focused, with a curious mindset and a commitment to creating an inclusive work environment

The Boston Globe Media office is located in downtown Boston, near Faneuil Hall and Quincy Market, and is easily accessible by MBTA and commuter rail lines. This position is based in Boston, and candidates should be based in the area or willing to move.

The hourly rate for this role is $25.00 - $30.00.

This range reflects the band for this role. We are committed to fair and market-informed compensation. It is anticipated that most qualified candidates could be hired within the midpoint of the range. Compensation for the successful candidate will be informed by their particular combination of skills, experience, and qualifications.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

EEO Statement: At Boston Globe Media, our mission is to empower, connect, and convene our communities with independent, trusted journalism and storytelling. We know a critical part of achieving this is by having a workforce that is representative of the communities we serve. Boston Globe Media is an equal opportunity employer that welcomes candidates and colleagues of all backgrounds, experiences, perspectives, and skills.