Marketing Coordinator

Job Description

Job Description

JOB TITLE: Marketing Coordinator
LOCATION: Indianapolis
STATUS: Full-Time, Exempt

SUMMARY:

We are seeking a proactive, highly organized Marketing Coordinator to support the firm’s marketing, communications, and event initiatives, with a particular focus on the Indianapolis and Evansville markets. This individual will work closely with attorneys and members of the Marketing & Communications team to coordinate events, sponsorships, communications, digital marketing, and other initiatives that enhance the firm’s visibility and support strategic growth.

The ideal candidate is a strong communicator and detail-oriented project coordinator who can manage multiple priorities, build effective working relationships, and execute projects in a fast-paced professional services environment.

DUTIES AND RESPONSIBILITIES:

• Serve as the primary on-the-ground marketing resource for the Indianapolis office, supporting attorneys and coordinating with the firmwide Marketing & Communications team.
• Coordinate marketing initiatives, including events, sponsorships, client programs, and community engagement activities.
• Assist with the development, editing, and distribution of internal and external communications, including attorney announcements, firm news, event promotions, and other marketing content.
• Support social media efforts by developing and coordinating content for LinkedIn and other digital channels.
• Assist with maintaining attorney biographies, practice descriptions, website content, marketing materials, and other firm collateral.
• Assist with attorney credentialing by collecting and maintaining information related to experience, qualifications, awards, recognitions, memberships, and other professional credentials.
• Identify and promote attorney accomplishments, speaking engagements, publications, community involvement, awards, and other notable activities across appropriate channels.
• Maintain and update the firm’s Intranet, serving as a primary point of contact for content additions and updates.
• Coordinate sponsorship deliverables to ensure the firm receives appropriate visibility and benefits from its investments.
• Track marketing activities, event participation, sponsorships, and related initiatives as needed.
• Manage firmwide business card ordering, including requests, proofing, approvals, vendor coordination, and delivery.
• Coordinate attorney photography, including new attorney photos, biography updates, and photography supporting firm branding initiatives.
• Coordinate with vendors, venues, organizations, and other business partners in support of marketing projects and events.
• Provide marketing and business development support for firmwide initiatives and special projects as needed.

OTHER DUTIES AND RESPONSIBILITIES:

• Demonstrate consistent, excellent work habits, including meeting deadlines and effectively managing responsibilities related to the position and firm needs.
• Demonstrate proficiency in Microsoft Office, including Microsoft Word, Excel, PowerPoint, and PDF applications.
• Develop effective presentation and communication skills, including the ability to professionally represent the firm when interacting with internal and external audiences.
• Demonstrate excellent written and oral communication skills, including strong proofreading and editing capabilities.
• Proactively identify needs, solve problems, and follow projects through to completion.
• Demonstrate strong attention to detail and accuracy across marketing materials, communications, events, and projects.
• Maintain familiarity with digital marketing platforms, social media, email marketing, website content management, and other relevant marketing technologies.
• Attend relevant firm, office, Practice Group, and Marketing & Business Development meetings as needed.
• Follow all personnel policies and procedures of the firm.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Bachelor’s degree preferred in marketing, communications, public relations, business, or a related field.
• One to three years of marketing, communications, event planning, or related experience preferred. Experience within a law firm, professional services organization, or other business-to-business environment is a plus.
• Excellent organizational and project management skills with the ability to coordinate multiple assignments and deadlines simultaneously.
• Strong written and verbal communication skills with careful attention to accuracy, grammar, and presentation.
• Ability to work independently while collaborating effectively with a firmwide MarCom & Business Development teams.
• Exhibit poise and professionalism when interacting with attorneys, firm leadership, clients, vendors, and other internal and external stakeholders.
• Ability to develop strong working relationships with attorneys and staff and provide responsive, service-oriented support.
• Strong attention to detail and commitment to producing high-quality work.
• Ability to prioritize workload, adapt to changing needs, and complete time-sensitive assignments.
• Ability to take initiative, anticipate needs, and move projects forward with appropriate direction and oversight.
• Commitment to maintaining the confidentiality of client and firm information and adhering to the firm’s Core Values.
• Song intetrrpersonal skills and a collaborative approach to working with colleagues across offices and departments.
• Commitment to professional growth and development.
• Strong work ethic, sound judgment, accountability, and willingness to accept constructive feedback.
• Some travel may be required, including travel to other firm offices and the possibility of overnight stays.
• Ability to work extended hours occasionally as necessary to support events and other time-sensitive responsibilities.

PHYSICAL REQUIREMENTS:

• This position requires sitting for the majority of the workday and may require lifting up to 5–10 lbs.
• Occasional attendance at off-site events and firm activities may be required.

IMMEDIATE SUPERVISOR:

• Vice President, Marketing & Communications

The statements contained in this job description are not necessarily all-inclusive; additional duties may be assigned, and requirements may vary from time to time.

EOE