Personal Assistant

Published: 6/14/2022

Job Description

CEO Mark Carrie is searching for a highly motivated personal assistant to provide administrative support and help us operate more efficiently. You’ll answer phone calls, schedule meetings, run errands, arrange travel, manage rental properties, keep track of important paperwork, and assist with other duties as needed. Our ideal candidate has previously been a personal or executive assistant. This job is never the same, comes with flexibility, and provides you with opportunities to engage with various industries. If that sounds like a challenge you’d love, apply today!

Location

Miami, FL

Personal Assistant Responsibilities

Acting as the a point of contact for the CEO with internal/external clients
Manage personal calendar using online platforms like Monday.com, Google Drive, etc.
Manage business relationships with external vendors/or clients (i.e., social media manager, attorneys, etc.)
Develop electronic filing systems for administrative tasks
Screen tenants, manage lease agreements, manage tenant concerns
Pick up deliveries and run errands as needed
Perform other duties as assigned

Skills and qualifications

Excellent verbal and written communications skills
Experience working alongside others and offering support to achieve shared goals
Experience in an office environment or other professional setting
Ability to handle multiple tasks while properly prioritizing urgent and high-impact work
Ability to think proactively and show initiative
Ability to exercise discretion with sensitive information, including client and employee data

Preferred Qualifications

High school diploma/College Degree
Minimum of 3-5 years of prior work experience as a personal assistant, executive secretary, executive assistant, administrative assistant, or related job experience performing personal assistant duties
Ability to work independently
Excellent communication skills and time management skills
Proficient in Microsoft Office or Google Suite (i.e., Gmail, Google Calendar, Google Drive, etc.)

*Applicants must have adequate transportation; local travel is required

\nCompany Description

MDC Estates is a small real estate enterprise in the urban core of Miami. Built and refurbished by the CEO, whom you will be assisting in property management along with . Separate 30 year business developed and owned by the CEO is Tipsee Spirits & Wine. This customer service retail business also provides delivery and special events bartending which social media experience will be needed.