Job Description
Job Description Administrative Coordinator
Position Summary
We are seeking a highly organized, detail-oriented Administrative Coordinator to provide executive-level administrative support and assist with daily office operations. This highly visible role requires excellent communication skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced, collaborative environment.
Key Responsibilities
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Provide administrative support to executive leadership, including scheduling, correspondence, document preparation, and recordkeeping.
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Coordinate Board and Committee meetings, including scheduling, preparing materials, tracking attendance, and recording meeting minutes.
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Assist with contract administration, document submissions, compliance tracking, and database management.
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Support marketing and communications initiatives, including social media, website updates, and promotional materials.
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Assist with fundraising activities, donor communications, and community outreach initiatives.
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Coordinate internal meetings, special events, and community programs.
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Oversee front desk operations and coordinate reception coverage as needed.
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Maintain office supplies, equipment, and organized filing systems.
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Perform additional administrative duties as assigned.
Qualifications
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Associate's degree or equivalent education and experience required; bachelor's degree preferred.
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Minimum 3 years of administrative experience, preferably supporting senior executives.
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Excellent organizational, multitasking, and time management skills.
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Strong written and verbal communication skills, including experience preparing meeting minutes.
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Proficiency in Microsoft Office, databases, and social media platforms.
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Ability to handle confidential information with professionalism and discretion.
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Strong interpersonal skills and a collaborative, customer-focused approach.
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Ability to work independently, prioritize competing deadlines, and adapt to changing needs.
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Flexibility to attend occasional evening meetings and events.
Additional Requirements
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Ability to lift up to 25 pounds as needed for meetings and events.
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Comfortable working in a busy office environment with occasional evening commitments.
Ideal Candidate
A proactive, resourceful professional who enjoys wearing multiple hats, takes initiative, and thrives in a people-focused environment. The successful candidate will be a dependable team player who can keep operations running smoothly while providing exceptional support to leadership.