Sales & Marketing Coordinator - Research & Proposal Support

Job Description

Job Description

We are seeking an Entry-Level Sales & Marketing Coordinator with excellent research, writing, communication, and organizational skills to assist our sales and marketing team with business development, government bid opportunities, proposal preparation, and digital marketing activities.

This position is ideal for an outgoing, resourceful, and detail-oriented individual who enjoys research, writing, communicating with people, and learning new skills.

The selected candidate will play an important role in identifying new business opportunities, researching government Requests for Proposals (RFPs), assisting with bid submissions, maintaining customer relationships, and supporting the company's social media and marketing initiatives.

This is not a commission-based sales position. It is a hands-on, entry-level opportunity offering exposure to government contracting, manufacturing, business development, and professional marketing.

Key Duties and Responsibilities

1. RFP Research & Business Opportunities

• Research and identify government RFPs, RFQs, solicitations, and other public and private contracting opportunities.
• Monitor government procurement websites, purchasing portals, bid notification platforms, and industry-related sources.
• Evaluate potential opportunities and prepare summaries of bid requirements, deadlines, eligibility criteria, and submission procedures for management review.
• Maintain an organized database of prospective bids, opportunities, deadlines, and submission status.
• Assist with vendor registrations and maintaining company profiles on government purchasing portals.

2. Sales Support & Proposal Preparation

• Assist in preparing professional quotations, sales proposals, bid packages, and responses to customer inquiries.
• Review solicitation documents and organize technical specifications, required forms, compliance documents, and supporting materials.
• Coordinate with engineering, production, and management personnel to gather the information required for proposals.
• Draft professional correspondence, cover letters, project descriptions, follow-up emails, and other sales-related documents.
• Assist in maintaining pricing information, customer records, project references, and supporting proposal documentation.
• Track proposal deadlines, customer communications, and outstanding information requests to ensure timely follow-up.

3. Social Media & Digital Marketing

• Assist in managing and maintaining AGI's professional presence on LinkedIn, Facebook, and other relevant digital platforms.
• Research industry developments, healthcare initiatives, government programs, and potential customer organizations.
• Prepare engaging, professionally written social media posts, company updates, project highlights, and industry-related content.
• Help develop marketing campaigns intended to increase brand awareness, customer engagement, and business opportunities.
• Monitor social media engagement and assist with professional responses to comments, messages, and inquiries.
• Identify prospective customers, decision-makers, and business connections through LinkedIn and other professional networks.
• Coordinate with AGI's marketing personnel in developing promotional materials, brochures, presentations, and website content.

4. Customer Relations & Business Development

• Support communication with existing customers, prospective clients, and business partners.
• Assist in preparing and distributing introductory emails, company presentations, and product information.
• Maintain accurate customer and prospect information using CRM (Customer Relationship Management) software.
• Assist in organizing follow-up activities, sales leads, appointments, and customer correspondence.
• Participate in company meetings, customer presentations, trade shows, and industry-related events as required.
• Communicate professionally and confidently with customers, vendors, government representatives, and internal team members.

5. General Sales & Marketing Administration

• Prepare reports, spreadsheets, research summaries, and presentations.
• Maintain organized electronic records of bids, customer inquiries, proposals, and marketing activities.
• Assist management with special projects, market research, competitor analysis, and other business development initiatives.
• Perform additional sales and marketing support duties as assigned.

Qualifications & Requirements

Required Qualifications

• Excellent written and verbal communication skills, with strong English grammar, spelling, and proofreading abilities.
• Strong research and analytical skills, with the ability to locate, evaluate, and organize information from multiple sources.
• Proficiency in Microsoft Office, particularly Word, Excel, Outlook, and PowerPoint.
• Working knowledge of social media platforms, particularly LinkedIn and Facebook.
• Familiarity with CRM software or the ability to learn customer management systems quickly.
• Strong attention to detail, organizational skills, and ability to manage multiple assignments and deadlines.
• A professional, outgoing, personable, and confident communication style.
• Ability to work independently, take initiative, solve problems, and collaborate effectively with team members.
• Willingness to learn technical terminology and gain an understanding of AGI's products and manufacturing processes.
• Availability for occasional business travel, customer visits, trade shows, or industry events.

Preferred Qualifications

• College coursework or a degree in Marketing, Business Administration, Communications, English, or a related field.
• Previous experience in an administrative, marketing, sales support, research, or proposal-related position.
• Familiarity with government procurement systems, RFP/RFQ processes, or public-sector purchasing.
• Experience creating professional business correspondence, presentations, and marketing content.
• Experience with Canva, Adobe applications, or similar design and content creation tools.
• Familiarity with Salesforce, HubSpot, Zoho, or other CRM platforms.

Previous government contracting or manufacturing experience is helpful but not required. Training and guidance will be provided.

The Ideal Candidate

We are particularly interested in someone who:

• Enjoys researching and discovering new business opportunities.
• Has excellent writing skills and can communicate professionally with customers and organizations.
• Is confident, outgoing, energetic, and comfortable initiating conversations.
• Understands how to use LinkedIn and Facebook effectively in a professional business environment.
• Is exceptionally organized and able to follow through on assignments with minimal supervision.
• Has a strong work ethic, positive attitude, intellectual curiosity, and genuine desire to learn.
• Wants to develop a long-term career in sales, marketing, business development, and government contracting.

\nCompany Description

Aleph Group Inc. is a manufacturer of mobile medical vehicles and other types of mobile units, established in Southern California in 2001. Please, visit our website at: www.alephgroupinc.com

Company Description

Aleph Group Inc. is a manufacturer of mobile medical vehicles and other types of mobile units, established in Southern California in 2001. Please, visit our website at: www.alephgroupinc.com