Job Description
Job Description
Marketing & Transaction Coordinator
Location: Tampa Bay, FL
Position: Full-Time | In-Person
Availability: Immediate
About the Position
We are seeking a highly organized, detail-oriented, and motivated Marketing & Transaction Coordinator to support a busy commercial real estate brokerage in Tampa Bay.
This position combines marketing, transaction coordination, and administrative support. The ideal candidate is someone who enjoys working in a fast-paced environment, can manage multiple projects, and takes initiative to ensure tasks are completed accurately and on time.
We are looking for a team player who is creative, dependable, comfortable with technology, and willing to learn.
Key Responsibilities
Marketing & Property Listings
· Create and update commercial property listings on CoStar, LoopNet, CREXI, Buildout, and other platforms.
· Prepare marketing materials, including property flyers, brochures, presentations, proposals, and email campaigns.
· Assist with social media, company announcements, and marketing initiatives.
· Coordinate property photography, signage, and other marketing needs.
· Ensure all property information and marketing materials are accurate and professional.
· Transaction Coordination
· Assist brokers with commercial real estate transactions from the initial agreement through closing.
· Prepare and organize transaction documents, contracts, letters of intent, and agreements for broker review.
· Coordinate electronic signatures using DocuSign.
· Track important transaction dates, deadlines, and required documents.
· Maintain organized transaction files and update internal systems.
· Assist with commission paperwork, invoices, and closing documentation.
Broker & Administrative Support
· Provide daily administrative and marketing support to multiple commercial real estate brokers.
· Schedule meetings, property tours, and client appointments.
· Prepare client reports, presentations, and meeting materials.
· Assist with emails, correspondence, and follow-up communications.
· Help maintain organized office files, records, and internal processes.
· CRM & Database Management
· Maintain and update client and prospect information in CRM systems.
· Organize contact lists and email marketing databases.
· Assist with marketing campaigns and broker outreach.
· Ensure contact information and company records remain accurate.
· Office Support
· Assist with general office operations and administrative responsibilities.
· Help onboard new employees and brokers.
· Maintain organized electronic files and documents.
· Identify opportunities to improve office efficiency and daily processes.
Qualifications
· Minimum of 2 years of relevant experience in marketing, administrative support, transaction coordination, or commercial real estate.
· Experience in commercial real estate is preferred.
· Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
· Experience with Canva or Adobe Creative Suite, particularly InDesign, is preferred.
· Familiarity with CRM systems and commercial real estate platforms such as CoStar, LoopNet, CREXI, or Buildout is a plus.
· Experience with DocuSign and document management is preferred.
· Strong organizational skills and attention to detail.
· Excellent written and verbal communication skills.
· Ability to manage multiple projects and meet deadlines.
· Comfortable learning new software and technology.
· Positive attitude, strong work ethic, and willingness to work as part of a team.
We are looking for someone who:
· Takes initiative and can work independently.
· Is organized, dependable, and detail-oriented.
· Enjoys supporting a team and helping others succeed.
· Can balance marketing projects with administrative and transaction responsibilities.
· Has a creative mindset and strong problem-solving skills.
· Communicates professionally with brokers, clients, and colleagues.
· Is eager to learn and grow within the commercial real estate industry.
Additional Information
This is a support position and does not require a Florida real estate license. All brokerage-related documents and client materials will be reviewed and approved by the appropriate licensed broker.