Administrative Assistant

Published: 6/14/2022

Office Administrator Job Description

Position Title: Office Administrator

Position Classification: 20 hours per week (part-time) Position Reports to: Pastor Lydia Muñoz

The goals of this position at Neighborhood Church are:

To assist our clergy by providing office management and thereby enhance the work of our staff so that we can better carry out the mission of Neighborhood Church in our community.
To manage communication and system organization behind the scenes as we continue to grow and sustain the ministries and connection points of our community-oriented congregation.
To manage our church’s shared calendar and help communicate to organize all aspects of ministry and community partnerships

Duties include:

Calendar management
- Keeping the church facility activities calendar up to date
- Internal calendar - in coordination with the pastor to implement timelines, templates, and checklists for series, seasonal and special events, etc.
Collaborating with clergy and staff to manage and coordinate space use plans and details with community partners, including space use requests, covenants, calendaring, and supplies
Collaborating with the Facilities Manager and other staff to coordinate efficient and neighborly shared use of the building and other resources
Help coordinate and maintain a hospitable and welcoming environment in the building, including but not limited to signage, supplies, and organization
Work with pastor to prepare and print weekly worship guide, and other events- in house or print shop
Monitor inventory of and order office supplies
Prepare weekly newsletter
Manage website and social media

Job Requirements:

Comfort and alignment with the core mission and values of Neighborhood Church
Ability to work primarily in the office at least three days a week, though there is some flexibility in the schedule
Excellent communication skills, both verbal and written
Commitment to joyful hospitality
Capable of coordinating multiple tasks and adjusting to the changing priorities, meeting deadlines, and scheduling of a growing church
Basic computer skills
Experience using Microsoft Office and Google Workplace (preferred); capacity to learn Calendly, Breeze, Canva, and other software a plus.

Work Environment:

Being a part of a collaborative team
Being a welcoming and greeting presence as a part of the Neighborhood Church staff
Attending weekly staff meetings
Regular check-in meetings with supervisor

Position Details:

Hourly wage: $22/hour up to 20 hours per week
20 hours per week, with ability to flex when and where hours are worked with conversation with supervisor
Vacation and sick time benefits