Scheduling Assistant Administrative Coordinator

Published: 6/14/2022

Job Description

Position Overview:
We are seeking a highly organized and proactive Scheduling Assistant to support our scheduling team and assist with day-to-day administrative operations. This role is ideal for someone who thrives in a fast-paced healthcare environment, enjoys multitasking, and is comfortable handling both operational and creative responsibilities.

Key Responsibilities:

Assist with coordination of caregiver schedules and client assignments
Support the scheduling team with daily updates, changes, and communication
Prepare and distribute welcome packets for new clients and caregivers
Maintain and update records using Smartsheet and other internal systems
Assist with social media posting and basic content updates
Communicate with staff, clients, and families in a professional and timely manner
Help ensure compliance with company policies and documentation standards
Provide general administrative support (filing, data entry, tracking, etc.)
Assist with special projects and additional tasks as needed

Qualifications:

Strong organizational and multitasking skills
Excellent communication (written and verbal)
Experience with scheduling, administrative support, or healthcare preferred
Familiarity with Smartsheet (or similar tools like Excel, Google Sheets)
Basic knowledge of social media platforms
Detail-oriented with the ability to prioritize tasks
Ability to work independently and as part of a team

Preferred Skills:

Experience in home health care or medical office setting
Customer service background
Problem-solving mindset and adaptability

What We Offer:

Supportive team environment
Opportunity for growth within the company
Competitive pay based on experience
Meaningful work helping support quality care for clients