Job Description
Job Description:\n\nExecutive Operations | Business & Personal Affairs\nLocation: Calabasas, CA\n\nEmployment Type: Full-Time, In-Person\n\nSchedule: Highly Flexible, Including Evenings & Weekends\n\nCompensation: $150,000 - $200,000 per year\nAbout the Opportunity\n\nWe are seeking an exceptional Chief of Staff to the Founder to serve as the trusted right hand to Dhar Mann, entrepreneur, creator, and founder of Dhar Mann Studios, one of the world's leading digital entertainment companies.\n\nThis is a unique opportunity to work alongside a high-profile entrepreneur overseeing a global entertainment business, multiple ventures, an extensive personal and family office operation, and a demanding schedule of business, public, and personal commitments.\n\nThis is not a traditional executive assistant position or a conventional corporate Chief of Staff role. We are looking for someone who combines the strategic thinking of a Chief of Staff, the operational expertise of a Family Office Director, the organizational skills of an exceptional Executive Assistant, and the hands-on mentality of someone who will do whatever it takes to get things done.\n\nOne moment you may be coordinating with senior executives on business priorities. The next, you could be overseeing household operations, managing travel logistics, personally driving the founder to a meeting, or navigating an unexpected situation at a public event.\n\nThe ideal candidate is proactive, exceptionally organized, technologically advanced, discreet, resourceful, and comfortable operating in a fast-paced environment where no two days are alike.\n\nAbove all, we're looking for someone who can anticipate needs, solve problems independently, and create more time for the founder to focus on family, creativity, and growing the business.\n\nKey Responsibilities\n\nExecutive Leadership & Business Operations\n\nServe as the founder's primary liaison across professional and personal responsibilities.\nAct as an intermediary between the founder and direct reports, senior executives, department heads, and external partners.\nHelp manage competing priorities, streamline communications, and ensure important matters receive timely attention.\nAttend selected meetings, capture action items, communicate decisions, and drive accountability across teams.\nTrack key projects, deadlines, and deliverables, ensuring commitments are followed through to completion.\nPrepare executive briefings, summaries, presentations, and decision-making materials.\nHelp evaluate incoming opportunities, requests, and commitments, making recommendations on what deserves the founder's attention.\nIdentify inefficiencies, implement better workflows, and continuously improve how the founder's professional and personal operations function.\n\n2. Personal Affairs & Family Office Operations\n\nOversee and coordinate the founder's personal operations, including household management, family logistics, appointments, purchases, and lifestyle needs.\nCoordinate with existing personal staff, estate managers, facilities teams, security, drivers, and outside vendors.\nSupport the oversight of multiple properties, including maintenance, contractors, household projects, inventory, and vendor relationships.\nEstablish clear systems, standards, accountability, and reporting across personal operations.\nCoordinate with financial, legal, insurance, and other professional advisors as needed.\nAssist with family-related schedules, events, travel, and important commitments while maintaining the highest standards of privacy and discretion.\nEnsure that personal and household needs are proactively addressed without requiring constant involvement from the founder.\n\n3. Direct Founder Support & Transportation\n\nWork closely alongside the founder throughout the day, providing hands-on support across business and personal commitments.\nBe comfortable personally driving the founder to meetings, appointments, events, airports, and other destinations as needed.\nCoordinate complex domestic and international travel, including private aviation, hotels, ground transportation, and itineraries.\nAccompany the founder to selected meetings, business trips, public appearances, and social events.\nHelp manage fan interactions, crowds, and unexpected public attention, ensuring the founder can comfortably and efficiently move between engagements.\nConfidently and respectfully establish boundaries, create space, redirect individuals, and coordinate with professional security when necessary.\nHandle last-minute changes, urgent errands, and time-sensitive requests calmly and efficiently.\nAnticipate logistical challenges and ensure the founder's day runs as smoothly as possible.\n\n4. Technology, AI & Productivity Systems\n\nAct as a technology-forward operator who continually identifies opportunities to improve efficiency.\nBe exceptionally proficient with computers, mobile devices, productivity software, and modern business applications.\nDemonstrate advanced familiarity with Google Workspace, Microsoft Office, Slack, project management platforms, scheduling tools, and common communication applications.\nActively embrace artificial intelligence, including ChatGPT and other emerging AI tools, to automate workflows, accelerate research, manage information, and improve productivity.\nCreate automations, systems, dashboards, and processes that reduce repetitive work and unnecessary communication.\nOrganize calendars, contacts, documents, projects, communications, and important records into efficient, accessible systems.\nQuickly learn new applications, troubleshoot technology issues, and help the founder stay ahead of useful technological developments.\nMaintain strong cybersecurity awareness and exercise discretion when handling confidential information through AI or other digital tools.\n\n5. Team Coordination & Accountability\n\nWork closely with the founder's existing personal operations, security, facilities, and administrative teams.\nCoordinate priorities and responsibilities across team members, ensuring clarity, responsiveness, and accountability.\nServe as an escalation point for matters that can be resolved without involving the founder.\nFollow up persistently and professionally to ensure that assignments are completed to a high standard.\nIdentify staffing gaps, process weaknesses, and opportunities to improve team performance.\nBuild effective relationships with everyone from household employees and vendors to senior executives and high-profile partners.\nHelp maintain a professional, organized, efficient, and service-oriented operating environment.\n\n6. Special Projects & Problem Solving\n\nLead special projects across both business and personal affairs, from events and property improvements to new operational initiatives.\nResearch options, negotiate with vendors, assess tradeoffs, and present concise recommendations.\nTake ownership of unfamiliar challenges and find creative solutions with minimal supervision.\nManage sensitive, confidential, and time-critical situations with excellent judgment.\nStay several steps ahead, anticipating potential issues before they become problems.\n\nWhat We're Looking For\n\nExperience & Qualifications\n\n7-10+ years of relevant experience in a senior Chief of Staff, Executive Operations, Family Office, Estate Management, or executive support position.\nPrevious experience directly supporting a high-profile founder, entrepreneur, CEO, celebrity, or high-net-worth individual is strongly preferred.\nDemonstrated ability to manage a combination of complex business and personal responsibilities.\nStrong knowledge of estate management, household staffing, facilities coordination, vendors, and property operations.\nExperience managing senior-level calendars, travel, executive communications, and competing priorities.\nExceptional computer literacy, technological aptitude, and hands-on experience using AI-powered productivity tools.\nStrong written and verbal communication, problem-solving, organization, and project management skills.\nValid driver's license, excellent driving record, and willingness to personally drive the founder when needed.\nWillingness to travel domestically and internationally, including occasional overnight trips.\nAbility to work primarily in person and adapt to a demanding, unpredictable schedule.\nWillingness to support a seven-day operational environment, including after-hours, weekends, holidays, and urgent situations, with working schedules, compensation, and time off structured in accordance with applicable employment laws.\nAbility to maintain strict confidentiality and exercise exceptional discretion.\n\nThe Ideal Candidate\n\nWe're looking for someone with an uncommon combination of intelligence, judgment, confidence, humility, and a genuine passion for supporting a fast-moving entrepreneur.\n\nYou are proactive, not reactive. You anticipate needs, identify potential problems, and take action before being asked.\n\nYou take complete ownership. When something is assigned to you, there's no need for repeated follow-up. You manage it from start to finish.\n\nYou are extremely tech-savvy. You enjoy learning new tools, experimenting with AI, implementing automations, and finding smarter ways to accomplish everyday tasks.\n\nYou are confident but not egotistical. You can professionally direct senior staff, communicate with prominent business leaders, and establish boundaries with strangers, while also being perfectly comfortable driving, running an errand, or handling a small personal detail.\n\nYou remain calm under pressure. Whether dealing with a last-minute travel change, a household emergency, a demanding executive, or a crowd of enthusiastic fans, you handle situations with composure and sound judgment.\n\nYou have exceptional discretion. You understand that working closely with a public figure requires confidentiality, professionalism, loyalty, and appropriate personal boundaries.\n\nYou are highly adaptable. Your responsibilities may change throughout the day, and you enjoy the variety rather than needing a rigid routine.\n\nYou are service-oriented. You take pride in making other people's lives run smoothly and in accomplishing things behind the scenes without needing recognition.\n\nYou are an excellent communicator. You're personable, clear, direct, and capable of navigating relationships with people at every level.\n\nYou have excellent judgment. You know when to make a decision independently, when to consult others, and when something truly requires the founder's attention.\n\nWhat Success Looks Like\n\nIn the first 30 days: You have developed a deep understanding of the founder's schedule, preferences, personal and professional priorities, key relationships, and existing operations.\n\nWithin 60 days: You are independently coordinating staff, managing daily logistics, tracking important business priorities, and introducing improvements to existing systems.\n\nWithin 90 days: You have become an indispensable part of the founder's daily operations, proactively resolving issues, reducing unnecessary interruptions, and ensuring major responsibilities are consistently handled.\n\nLong term: The founder can confidently delegate almost any operational challenge to you, knowing it will be handled thoughtfully, efficiently, and with minimal supervision.\n\nThe ultimate measure of success is simple: You make the founder's life easier, protect their time, and ensure things get done without requiring constant attention.\n\nSchedule & Working Environment\n\nThis is a highly involved, hands-on position that requires significant flexibility and responsiveness.\n\nThe founder maintains an active schedule spanning business operations, family commitments, travel, events, and public appearances. As a result, the ideal candidate must be comfortable with irregular hours and availability outside a conventional workweek.\n\nThe role supports operations occurring seven days a week. Evening, weekend, holiday, and urgent-response coverage will be required, with appropriate scheduling, rest periods, and compensation consistent with applicable law.\n\nThis position is primarily in-person and requires regular proximity to the founder throughout the Los Angeles area, with travel as needed.\n\nWhy This Opportunity Is Unique\n\nThis is an opportunity to work at the intersection of entertainment, entrepreneurship, technology, philanthropy, and high-level personal operations.\n\nYou will gain direct exposure to the inner workings of a globally recognized media business while helping manage the day-to-day priorities of its founder.\n\nYou'll be entrusted with meaningful responsibilities, a wide variety of challenges, and the opportunity to implement systems and improvements that have a direct impact.\n\nFor someone who thrives on responsibility, variety, problem-solving, and building trusted relationships, this is a rare opportunity to become a truly integral part of a founder's life and operations.\n\nHow to Apply\n\nPlease submit your resume and answer the three application questions in the application form. Please keep past principals' names and confidential details private; anonymized examples are welcome.\n\nWe are looking for more than someone who can manage a schedule. We're looking for someone who can manage complexity, anticipate needs, and become a genuinely trusted right hand.