Construction Coordinator / Project Assistant

Job Description

Job DescriptionJob title: Construction Coordinator / Project Assistant
Location: Pleasanton, CA
Salary Range: $70,000 to $80,000 per year, DOE
Work Schedule: Monday through Friday, 7:00 AM to 4:00 PM
Full-Time, Onsite
Temp-to-Hire
We are actively seeking a Construction Coordinator / Project Assistant to join a well-established demolition contractor supporting large-scale private construction projects. In this highly visible position, you’ll work closely with the President to keep projects organized from award through closeout while serving as a key connection between the office, field crews, vendors, agencies, and contractors. You’ll coordinate critical project documentation, permitting, billing, trucking, invoices, and schedules while creating practical systems that make information easier to manage. This is an excellent fit for someone who thrives in a direct, fast-moving construction environment, takes ownership of details, and knows how to keep multiple priorities moving forward.To Be Successful in This Role, You’ll Bring

• 4+ years of senior administrative, project coordination, or operations coordination experience, ideally within construction, demolition, or a closely related industry
• Advanced Microsoft Office skills, particularly Excel, Word, and Outlook, with the ability to create effective spreadsheets, trackers, and reports from the ground up
• Strong organizational skills and outstanding attention to detail while managing multiple projects, deadlines, documents, and changing priorities
• A calm, resilient communication style and the ability to respond constructively to direct feedback in a fast-paced construction setting
• Proactive follow-through and the confidence to communicate effectively with field crews, contractors, vendors, government agencies, clients, and company leadership
• Comfort participating in occasional job site visits and job walks, either alongside the President or independently
• Strong initiative, technology skills, and an ownership mindset, with an interest in improving how office and project information is organized
• Experience with Procore or similar construction platforms, demolition or construction permitting, AIA progress billing or schedules of values, trucking or equipment coordination, construction accounts payable, QuickBooks, web development, or social media marketing is a plus

Reasons to Join This Team

• Work closely with leadership: Your work directly supports the President, giving you meaningful visibility into active projects, priorities, and day-to-day operations.
• Make an impact on major projects: Play a hands-on coordination role supporting substantial private demolition work from initial award through final closeout.
• Put your systems skills to work: Bring fresh structure to trackers, files, reporting, and office processes while helping make critical project information easier to access and manage.
• Stay connected to the field: Balance primarily office-based responsibilities with periodic site visits and job walks that give you firsthand exposure to project activity.
• Demonstrate your value in a temp-to-hire setting: Take on meaningful responsibility, build strong working relationships, and contribute in a highly visible role where employment decisions are based on business needs, performance, and company policies.

What You’ll Be Responsible For

• Partner closely with the President to manage essential project and administrative details, including contracts, correspondence, permits, job documentation, and related paperwork
• Monitor active and upcoming projects from award through closeout, maintaining visibility into deadlines, documentation requirements, project status, and outstanding next steps
• Coordinate schedules, assignments, certifications, paperwork, and daily communication for a field workforce of approximately 25 crew members
• Manage demolition permit applications and supporting documentation, maintaining organized records and following up with applicable agencies regarding approvals
• Prepare and submit accurate progress billings, ensuring required information is complete and deadlines are met
• Coordinate trucking and hauling activities among drivers, vendors, and job sites to support project schedules
• Review and process vendor and subcontractor invoices, assign expenses to the appropriate jobs, and maintain orderly supporting records
• Develop and maintain spreadsheets, project trackers, reports, and digital files while utilizing Procore or comparable construction software to improve project visibility
• Communicate professionally with general contractors, owners, project managers, vendors, and other construction partners, including representing the office during occasional site meetings or job walks
• Serve as a technology resource within the office by introducing practical organization and greater efficiency into everyday information management

Ready to put your construction coordination skills at the center of the action?Start by applying, then call Sophia at 888-303-5627 or email sophia@go2dynamic.com with any questions to learn more!
Dynamic’s benefits and leave programs for Temporary and Temp-to-Hire Associates are provided in our employee handbook and are reviewed during onboarding and follow state, local, and federal laws. Eligibility and accrual rates may vary based on work location and employment status.Dynamic provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training