Job Description
Job Description
Our Client, an AV Manufacturing company, is looking for a Communications & Event Program Coordinator for their Foster City, CA location.
Responsibilities:
- Keep day-to-day PR programs running smoothly, working closely with the team to drive projects forward.
- Track media coverage and sentiment. Note key hits for the PR team and prep coverage summaries for internal distribution.
- Build and maintain targeted media lists for campaigns, pitches, and outreach.
- Draft fact sheets and media pitches, partnering with the team to identify compelling story angles and the right reporters.
- Manage inbound speaking opportunities and cross-functional event requests.
- Support requests for communications initiatives with external partners/vendors.
- Track and coordinate submissions for key industry awards and publications.
- Organize key team syncs (e.g., CorpComms Team Sync), driving agenda preparation, capturing action items, and ensuring timely follow-through across the team.
- Draft and synthesize recurring internal updates, including End-of-Week reports, project status summaries, and team-wide metric rollups.
- Maintain and update team budget tracking spreadsheets, assisting with monthly budget reconciliations and purchase order tracking in partnership with finance.
- Support Event and Program Managers with smaller logistical details, scheduling, document prep, and vendor/asset coordination as needed.
- Provide occasional on-site support for key external events, assisting with run-of-show logistics, check-ins, or live team communications.
- Actively spot opportunities where AI and lightweight automation can save the team time including automated meeting notes/summaries, budget reconciliation, and status tracking — using Claude, Gemini, Asana workflows, and internal tools to build reusable templates and processes.
Requirements:
- 1–3 years of experience in PR, events, communications, or marketing (agency or in-house).
- Relentless organization and attention to detail—you thrive when managing multiple moving parts and tight deadlines.
- Strong, clear writing and editing abilities.
- Fluency with AI tools and a genuine drive to use them to work smarter.
- Excellent interpersonal skills and a calm, professional demeanor under pressure.
- Comfort operating in a fast-paced environment where priorities shift quickly.
- Nice to Have
- Interest in or exposure to technology, robotics, mobility, or autonomous vehicles.
- Experience with Meltwater and Asana
Why Should You Apply?
- Health Benefits
- Referral Program
- Excellent growth and advancement opportunities