Administrative Assistant
Job Description
Revised Job Description of the Administrative Assistant position
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PT Time 14 hours per week
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General Areas in order of priority
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- Communications
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a. Email, phone, voicemail management and post office
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Manage accounts on PC in office updating user info and storage
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b. The hub among ministry groups. Vestry and clergy
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c. encourage transparency while providing confidentiality
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d. Meet with rector weekly
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- Bulletin Preparation
- Weekly and seasonally prepare bulletins ( see manual )
- Funerals, weddings, baptisms special occasions
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- Website and Social Media
- Oversee and update website
- Oversee and update social media input
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- Pre-recorded movie management
- Organize and assist tapings for lectors
- Work with rector in movie creation on MAC
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- Calendar and Bulletin Board
- Keep Google parish Calendar as well as appointment calendar for rector
- Track the calendar on the bulletin board
- Review and design and update all bulletin boards
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- Vendor and Rental Organizers
- Schedule vendor visits
- Manage rental agreements
- Oversee Building usage processing and scheduling
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- Clerical work as needed
- Occasional work associated with fundraising
- Keep office supplies ordered.
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