Job Description
Job Description
Our staffing agency is recruiting for an Office Assistant on behalf of our client, a growing commercial facilities and services provider. This role is ideal for a versatile, organized administrative professional who thrives in an active office setting and brings a practical comfort with bookkeeping tasks.
Location: Chantilly, VA
Schedule: Mon-Fri, Standard Business Hours
Compensation: $70,000K-$75,0000K
Responsibilities
- Keep daily office operations running smoothly by managing incoming mail, maintaining centralized digital shared drives, and providing general clerical assistance to team members.
- Support routine bookkeeping by entering vendor bills into the system, matching correct general ledger and job codes, issuing customer invoices, and logging payments received.
- Request price quotes from vendors for specialty supplies, coordinate purchase order approvals, and maintain inventory order sheets and supply breakdown records.
- Serve as a responsive point of contact for clients, staff, and external partners by answering general questions, relaying messages, and assisting with customer proposals.
- Cross-train to provide flexible, go-with-the-flow administrative backup across key internal functions, including timekeeping records, contract filing, and basic payroll coordination.
- Scan, file, and organize electronic documentation while collaborating with HR to audit, review, and transition older physical paperwork to digital storage.
Qualifications and Key Skills
- 3-5 years of dependable office administration, reception, or clerical experience supporting multi-person teams.
- Practical, hands-on familiarity with accounts payable, invoice data entry, and payment application, with solid general math skills.
- Demonstrated ability to pivot smoothly between distinct tasks, handle changing daily priorities, and pitch in wherever the business needs support.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), organized electronic document filing, and comfort learning business databases (familiarity with Sage or similar software is a plus).
- Positive, service-minded verbal and written communication skills with strong active listening habits.
- Bilingual proficiency in English and Spanish
- familiarity with basic social media updates is an asset.
\nCompany Description
Our mission:
Consistently provide client experiences focused on what they value most.
At PrideStaff, it’s all about you. Whether you’re an entry-level worker or a senior executive, an HR Manager or a front line supervisor, our goal is to understand what matters to you – your goals, your priorities, your success. Our locally-owned offices seek to understand your needs and track results, measure feedback, and keep it personal. Everything we do is designed to serve you better, and our ten years of being recognized as among the top 1% in the industry tell us we are doing something right!
Company Description
Our mission:\r\nConsistently provide client experiences focused on what they value most.\r\n\r\nAt PrideStaff, it’s all about you. Whether you’re an entry-level worker or a senior executive, an HR Manager or a front line supervisor, our goal is to understand what matters to you – your goals, your priorities, your success. Our locally-owned offices seek to understand your needs and track results, measure feedback, and keep it personal. Everything we do is designed to serve you better, and our ten years of being recognized as among the top 1% in the industry tell us we are doing something right!