Job Description
Job Description
The primary function of the Assistant Fit Booker is to support the Fit Manager(s) and Fit Department in the daily management of fit models, client accounts, and bookings. This role assists with coordinating bookings, maintaining accurate model specifications and records, communicating with clients and models, and ensuring the department operates efficiently and professionally.
The Assistant Fit Booker is expected to develop a strong understanding of the fit modeling industry, client needs, model specifications, and booking processes. This position requires someone who is highly organized, proactive, detail-oriented, and eager to learn, with the ability to manage multiple priorities, build positive relationships, and contribute to the overall success and growth of the Fit Department.
Administrative & Booking Support
- Assist with managing day-to-day client and model communications, bookings, schedules, go-sees, and submissions.
- Respond to client inquiries and assist with coordinating booking requests, confirmations, and scheduling changes.
- Match models to client requests based on specifications, sizing requirements, availability, and client preferences, with guidance from the Fit Manager(s).
- Prepare and submit model packages, portfolios, spec sheets, digitals, and other materials for client consideration.
- Assist with managing bookings from initial inquiry through confirmation, completion, and follow-up.
- Maintain accurate and up-to-date client, model, booking, and scheduling information in CRMs, calendars, and internal systems.
- Help resolve scheduling conflicts and booking issues promptly and professionally.
- Support the Fit Manager(s) with daily departmental operations and special projects as needed.
Model Management & Development
- Develop and maintain a working knowledge of assigned models, including measurements, specifications, fit categories, availability, experience, and client feedback.
- Assist with measuring models and updating their specifications, profiles, files, portfolios, and digitals.
- Help manage the agency's fit model roster and identify opportunities to maximize model availability and booking potential.
- Participate in model scouting, interviews, digitals, and other talent development initiatives.
- Build positive, professional relationships with models and communicate booking details, client expectations, and relevant updates.
- Monitor casting inquiries and help identify potential new fit talent.
- Assist with coordinating scouting appointments, events, and other departmental activities as needed.
- Learn and follow agency procedures, booking systems, and departmental best practices.
Client Relations & Business Development
- Support the development and maintenance of strong relationships with existing clients to encourage repeat bookings.
- Assist with researching prospective clients, identifying potential business opportunities, and preparing outreach materials.
- Help identify opportunities for additional bookings and expanded client relationships.
- Track client inquiries, booking activity, and follow-ups to ensure timely communication and effective account support.
- Stay informed about fit modeling, fashion, apparel, and industry trends.
- Contribute ideas and initiatives to improve booking efficiency, model utilization, and departmental growth.
- Represent the agency professionally in all communications and interactions with clients, models, and industry contacts.
WORK SCHEDULE & EXPECTATIONS
- This role requires in-office presence several days per week. Specific days may be determined by team or departmental needs.
- Standard hours are Monday–Friday, 9:00 AM–6:00 PM. Any schedule changes must be pre-approved by management.
- Availability for occasional evening and weekend scouting events, client meetings, or industry events is expected.
- The Assistant Fit Booker is expected to work collaboratively with the Fit Department, communicate proactively, and demonstrate a willingness to learn and take on additional responsibilities as experience develops.
QUALIFICATIONS & SKILLS
- 1–3 years of relevant experience in modeling agencies, fit modeling, fashion, apparel, production, casting, talent coordination, or a related field preferred.
- Interest in fit modeling and a willingness to develop a strong understanding of model measurements, specifications, sizing, and booking processes.
- Strong organizational, multitasking, planning, and time-management skills.
- Excellent verbal and written communication skills.
- Strong attention to detail and the ability to maintain accurate records and manage scheduling information.
- Professional, resourceful, proactive, diplomatic, discreet, and approachable.
- Ability to manage competing priorities and changing schedules calmly and efficiently.
- Strong interpersonal skills and the ability to build positive relationships with models, clients, and colleagues.
- Ability to work independently on assigned tasks while collaborating effectively with the team.
- Strong problem-solving skills and a willingness to take initiative.
- Proficiency in Microsoft Office and Google Workspace; experience with CRM or talent management systems preferred.
- Knowledge of Adobe Photoshop, Illustrator, and social media is a plus.