Job Description
Job DescriptionClient: Leading Entertainment Firm Title: Billing Coordinator / Accounts Payable Specialist Location: New York, NY 10036 – Onsite Duration: 09 months (Extension/Conversion will be based on performance) Pay Range: ($25 - $30) on an hourly basis
About the role:
- We are seeking an organized and detail-oriented Billing Coordinator to support day-to-day billing, invoice processing, and vendor operations within a fast-paced media and marketing environment.
- The ideal candidate will have experience in accounts payable, invoice processing, billing reconciliation, or vendor management, along with strong Excel skills.
- This role requires excellent communication, problem-solving abilities, and the ability to manage multiple priorities while ensuring timely and accurate payments.
Requirements:
- 1–3 years of experience in invoice processing, billing, Accounts Payable, Accounts Receivable, or Collections.
- Bachelor's degree in Finance, Accounting, Business Administration, Marketing, or a related field.
- Strong proficiency in MS Excel or G Sheets, including VLOOKUP, Pivot Tables, and formulas.
- Prior experience in media, entertainment, advertising, marketing agencies, or creative marketing environments is required.
- Familiarity with vendor management, invoice reconciliation, and payment tracking.
- Knowledge of S A P or Fusion is preferred; Ora_cle Fusion experience is a strong advantage.
- Excellent communication, organizational, and problem-solving skills.
- Ability to work in a fast-paced, evolving environment and manage changing priorities.
- Must be comfortable with a detail-oriented, process-driven coordinator-level role.
Responsibilities:
- Process, track, and maintain invoices, billing records, and financial trackers.
- Coordinate with vendors and internal teams to resolve invoice discrepancies and payment-related issues.
- Monitor payment status, follow up on outstanding invoices, and identify delays.
- Support vendor onboarding and maintain accurate vendor information, including payment terms and banking details.
- Reconcile invoices against advertising platform reports and expense records.
- Respond promptly to vendor inquiries and internal requests regarding billing and payments.
- Collaborate with Finance, Accounts Payable, Procurement, and Marketing teams to ensure smooth billing operations.
- Maintain financial spreadsheets and identify opportunities to improve billing processes.
Benefits:
- The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, paid time, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, paid holidays annually - AS Applicable.